When a mainland Chinese entrepreneur dies leaving assets in Hong Kong, the family may discover that Hong Kong procedures are very different from those on the mainland. Bank accounts and safety deposit boxes are frozen, companies cannot be operated, property cannot be sold and the paperwork seems endless. Many of the delays and extra costs come from a small number of recurring missteps.

This article highlights six common mistakes affluent mainland families make when dealing with Hong Kong inheritances, and how these can be avoided.

Are mainland inheritance procedures sufficient for handling Hong Kong assets?

A very common misunderstanding is that once the estate has been dealt with in the PRC (for example, through a notarial inheritance certificate or a mainland court decision), banks and other institutions in Hong Kong will automatically recognise the result.

Unfortunately, this is not the case. Hong Kong has its own probate system and court procedures. Even if all the documents are in order on the mainland, a separate Hong Kong grant of representation (this is called probate where there is a will or letters of administration where there is no will ) is generally required before Hong Kong banks, brokers and the Land Registry will release or transfer assets.

While a PRC death certificate, inheritance notarisation and/or judgment constitute important evidence, these documents do not replace the Hong Kong court process.

Are “small” discrepancies overlooked or are they significant?

From a Hong Kong court’s perspective, details matter. What seems like a minor difference to a layperson can cause delays in probate. A few examples include:

• Names spelled differently across passports, Hong Kong accounts and PRC identity cards;
• Old hukou records that do not reflect actual family relationships;
• Missing divorce judgments or remarriage certificates; and/or
• Different dates of birth or inconsistent English transliterations.

Each discrepancy can trigger court questions and extra affidavits, slowing the grant. Families sometimes submit whatever documents they have, assuming they are “close enough”, and only discover later that additional notarisations, translations and/or confirmations are needed.

A more effective approach is to review all identity, marriage and hukou records at the outset, identify gaps and inconsistencies early and correct or update these before or during the Hong Kong application. This saves time and reduces the risk of requisitions from the Probate Registry.

Can one assume that “Hong Kong law applies to all assets in Hong Kong”?

Another frequent assumption is that since the assets are in Hong Kong, Hong Kong law decides who inherits the assets. The reality is more nuanced.

As a general principle:

• Hong Kong real estate (immovable property) is governed by Hong Kong law.
• Movable assets in Hong Kong (bank accounts, jewellery, shares, fund units) are often governed, on questions of who ultimately inherits, by the law of the deceased’s domicile at death – for many mainland entrepreneurs, this will be PRC succession law.

Domicile is not the same as nationality or simple residence; it refers to the place treated as the person’s permanent home. This becomes complicated when a person has spent long periods in Hong Kong or overseas, but keeps strong ties to the mainland.

Ignoring these issues can lead to surprises, especially where PRC and Hong Kong rules on heirs differ. Proper planning and careful analysis of domicile help to ensure that one’s intended family members actually inherit the Hong Kong assets.

Can the heirs manage everything with their mainland advisors without an experienced Hong Kong adviser?

Some families prefer to “save time and money” by handling the Hong Kong inheritance entirely from the PRC, using only PRC notaries or advisers who are unfamiliar with Hong Kong probate practices. This often leads to application forms and affidavits that do not meet Hong Kong’s formal requirements, incorrect assumptions about who has priority to apply for a grant and avoidable delays when the Probate Registry raises queries that cannot easily be answered from across the border.

The result can be months of back‑and‑forth communication, repeated document submissions and frustration for heirs who cannot access funds needed for living expenses, tax payments and/or business operations.

In practice, having a Hong Kong‑based team to manage the local court process, coordinate with mainland notaries and advise on the right strategy from day one usually proves more efficient and cost‑effective than remote trial‑and‑error.

Relying on one PRC will for everything, without checking its effect in Hong Kong

Many mainland entrepreneurs do make wills in the PRC, but do not consider how that document will operate for their Hong Kong assets.

Some common issues include:

• The PRC will does not clearly mention overseas holdings, or uses generic wording that banks and brokers in Hong Kong find unclear;
• No executor familiar with Hong Kong is appointed, making it harder to apply for a Hong Kong grant of probate;
• Later wills or codicils unintentionally revoke earlier documents that were meant to cover Hong Kong assets;
• The structure of gifts creates difficulties for Hong Kong corporate ownership interests, such as shares in a private company. For example, the will may divide the entrepreneur’s shares in a Hong Kong company in a way that does not fit how the company has been set up or how it actually runs. This can make it slower and more complicated to transfer the shares after death and to keep the business running smoothly for the family.

A single PRC will that covers “all assets worldwide” may certainly be valid in principle, but it is not always the most efficient solution for Hong Kong. In certain situations, a separate, carefully coordinated Hong Kong will (drafted to sit alongside the PRC will and not to replace it) can significantly simplify administration and reduce delays.

Is not having a will really that serious?

Finally, the most serious mistake of all may also be the most common – not making any will. Unfortunately it will already be too late for the heirs once death has occurred.

If a mainland Chinese entrepreneur dies without a valid will (i.e., intestate), several problems arise in respect of Hong Kong assets. Distribution follows fixed intestacy rules, which may not reflect the deceased’s true wishes. For example, the way assets are split between spouse, children and parents can be very different from what the entrepreneur assumed. As well, loyal employees, close friends, distant relatives and loved ones who are not close relatives will not inherit from the estate.

In an intestacy, there is no chosen executor. Family members need to decide who will apply for letters of administration and disputes often arise over this and control of the estate.

Business continuity may be affected if a Hong Kong company cannot be operated pending the grant, with no clear person authorised to make decisions.

For affluent families with cross‑border holdings, intestacy often means more time, more paperwork and more risk of conflict. A well‑structured will, or a set of coordinated wills for different jurisdictions, makes it far easier for heirs to take control of Hong Kong assets and implement the deceased’s wishes efficiently.

Conclusion Thoughtful and early planning can turn a difficult, uncertain situation into a more predictable and efficient process for a deceased’s beneficiaries. By avoiding these six common mistakes, mainland entrepreneurs and their heirs can manage Hong Kong inheritances with greater confidence and fewer unpleasant surprises during a difficult time.

Disclaimer: This article is for reference only. Nothing herein shall be construed as Hong Kong legal advice or any legal advice for that matter to any person. Oldham, Li & Nie shall not be held liable for any loss and/or damage incurred by any person acting as a result of the materials contained in this article.