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Estate planning

Issuance of the Grant of Representation Is Only the Beginning – Not the End: Understanding the Importance of Vesting of Beneficial Interest

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In Hong Kong, when a person passes away, his or her estate does not automatically pass to anyone. Instead, the law requires that someone be formally authorised to manage the estate. To be appointed as the authorised representative, that person must obtain a Grant of Representation from the Probate Registry (“the Grant”).

However, many people mistakenly believe that they automatically become the owner of the deceased’s assets upon the issuance of the Grant. In fact, the Grant marks only the starting point of the estate administration process — not the end.

This article explains why, even after obtaining the Grant, further steps are required to transfer the deceased’s assets so the beneficial ownership can be properly vested (namely, to become a real owner of the property)

1. What does the Grant actually do?

The issuance of the Grant (i.e. Probate or Letters of Administration) only confers legal authority on the executor (where there is a Will) or administrator (where the deceased left no Will) (collectively referred to as “Personal Representative”) to:

  • identify and collect the deceased’s assets;
  • pay the deceased’s debts and expenses (such as funeral costs and taxes);
  • manage, protect, and, if necessary, sell estate property;
  • ultimately distribute the estate according to the Will or intestacy laws.

In other words, the Grant only gives the personal representative authority to deal with the deceased’s assets. It does not transfer any beneficial interest to the Personal Representative. The Personal Representative must follow proper legal procedures to ensure that the beneficial interest vests in the rightful beneficiaries.

2. The Need for the Subsequent Step: Vesting

Vesting is the legal process by which the beneficial interest in estate property is transferred to the person entitled — whether that is a beneficiary under a Will, or, in some cases, the administrator(s) themselves if they are the proper recipient under the intestacy rules.

Depending on the type of asset(s), vesting may require formal steps such as:

  • Flat, land, property: execution of an assent and updating the relevant authorities, such as Land Registry.
  • Bank balance or shares: giving instructions to the relevant bank(s) for distribution.
  • Other assets: For example, assignment contractual rights or business interests, physical delivery.

Only after completing the act of vesting, the individual becomes the beneficial (i.e. “real”) owner of the property.

3. When the Personal Representative is also the Beneficiary

It is common for a personal representative to also be entitled to inherit some or all of the estate. However, even in such circumstances, the act of vesting remains necessary. This is because the Personal Representative holds the estate property only as Personal Representative of the deceased, not in their personal capacity, until the vesting process is properly completed.

This ensures proper accounting, protects creditors, prevents misuse of estate assets, and provides clarity and finality in the estate distribution process.

Conclusion

Obtaining a grant of probate or letters of administration is an important milestone in the estate administration process, but it is not the final step.

The Personal Representative must still carry out the act of vesting to transfer beneficial ownership to the rightful parties — whether beneficiaries or, in some cases, themselves.

This distinction between the authority to administer and actual ownership is fundamental in estate law, ensuring proper protection of the deceased’s assets and fair distribution to those entitled.

Our Senior Associate Kacy Lam has experience in preparing land documents (including Assents) and handling land matters. Therefore, we can assist the client not only with the probate application, but also with the subsequent vesting process. Please feel free to contact us for more information.

Disclaimer: This article is for reference only. Nothing herein shall be construed as Hong Kong legal advice or any legal advice for that matter to any person. Oldham, Li & Nie shall not be held liable for any loss and/or damage incurred by any person acting as a result of the materials contained in this article.

Estate Planning in Hong Kong

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Have you made preparations to ensure your loved ones will receive the assets you worked hard to acquire? Or is this something you keep postponing? Thinking about the topic of death can feel overwhelming. However, without a Will, your assets will be distributed in accordance with Hong Kong legislation which may not reflect your wishes.

Let’s explore some critical considerations before drafting a Will.

First, you should identify the persons who will inherit. Those are the beneficiaries. It’s also vital to have a contingency plan in case one of your beneficiaries predecease you.

Secondly, select an executive will be responsible for applying to the court for probate and upon the granting of a court order, engaging in the actual distribution of your assets. For example, dealing with the banks to access items stored in safety deposit boxes and handing over cash to beneficiaries.

Additionally, you should carefully consider how and where you will store your Will.

In addition to drafting a Will, if you wish to ensure that your finances are well taken care of in the event you become mentally incapacitated, you should think about establishing an Enduring Power of Attorney (EPOA). This document is effective only during your lifetime and enables you to designate a trusted individual to manage financial matters on your behalf, such as paying hospital bills, engaging in real estate transactions, and handling other financial matters.

The reason an Enduring Power of Attorney (EPOA) is needed in the event you become mentally unable is because financial institutions and other authorities will not accept your instructions once they learn of your mental incapacity.

Ultimately, effective estate planning protects both you and your loved ones. Even with a Will in place, disputes can arise, potentially leading to lawsuits, which can drag on for years and become expensive. Often, death is an emotionally charged event and can cause people to become different from their usual selves.

If you would like to discuss how to effectively plan your Will, please feel free to reach out to us anytime.

What to do if there is issue regarding Testamentary Capacity?

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BACKGROUND

In our last article, ENSURING TESTAMENTARY CAPACITY FOR AGED AND INFIRM TESTATORS, we have discussed the importance of ensuring testamentary capacity for aged and infirm testators in the will-making process. The next issue then becomes: if we consider that there is issue regarding testamentary capacity, what should we do?

WHAT TO DO IF THERE IS ISSUE REGARDING TESTAMENTARY CAPACITY?

If your solicitor has concerns or doubts about your testamentary capacity, it is always advisable to instruct a medical practitioner to assess testamentary capacity. Whilst it is not necessary for the doctor tasked to be a specialist doctor with experience in diagnosing or treating of mental disorder or mental handicap or to be an Approved Doctor under s. 2(2) of the Mental Health Ordinance (Cap. 136), nevertheless, engaging a mental health expert, especially a psychiatrist, is always preferred and advised.

Usually, the psychiatrist will consider:[1]

1. Understand

Whether you are able to understand the information relevant to decision concerned:

  • Nature and purpose of the will
  • Risks and benefits of executing the will
  • Risks of not signing the will
  • Alternative and their risks and benefits

2. Retain

Whether you are able to retain the information long enough to make an effective decision;

3. Believe

Whether you are able to believe the information and to apply information realistically to own situation;

4. Weigh

Whether you are able to weigh the information in the balance to arrive at a choice – i.e. making a decision based on all the relevant factors (risks, benefits, short term outcomes, and long-term outcomes)

5. Express

Whether you are able to express the choice, through verbal or non-verbal means

If the psychiatrist considers there is testamentary capacity on the testator’s part, it is advisable to adhere to the “Golden Rule”, i.e. to have the psychiatrist to serve as a witness to your will.

HOW CAN OLN ASSIST?

At OLN, we provide initial consultation service regarding wills drafting. Our solicitors are experienced in assessing if the testator has the requisite testamentary capacity. In case of any issue, OLN can arrange mental health specialist doctor to assist in conducting an assessment for client to ascertain his/her testamentary capacity. If you have any questions on the above, please contact our Partner Mr Jonathan Lam or our Associate Mr Dexter Yuen.

[1] Dr. Gabriel B K Hung, “Framework for clinical assessment of mental capacity in older adults” (The Hong Kong Mortgage Corporation Limited, presentation material for HKMC Seminar dated 28th July 2013), available at https://www.hkmc.com.hk/files/page/82/2.%20Framework%20for%20clinical%
20assessment%20of%20mental%20capacity%20in%20older%20adults%20%20Dr.%20Gabriel%20Hung.pdf accessed at 3rd January 2025.


Disclaimer: This article is for reference only. Nothing herein shall be construed as Hong Kong legal advice or any legal advice for that matter to any person. Oldham, Li & Nie shall not be held liable for any loss and/or damage incurred by any person acting as a result of the materials contained in this article.

Ensuring Testamentary Capacity for Aged and Infirm Testators

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BACKGROUND

Population ageing has become a challenge to most metropolitans in the world. Similar to other developed economies such as the United Kingdom and Japan, Hong Kong is also facing a serious problem of aging population. The phenomenon of population ageing is expected to continue, with the median age of Hong Kong’s population estimated to reach 55.5 in 2046[1]. 

As a result, many people have become more open-minded about the discussion of those end-of-life issues, including will preparation and estate planning.

That said, before you rush to instruct solicitor to prepare a will, you must understand that you can only make a valid will when you have testamentary capacity.

But what does it mean to have testamentary capacity? How far does the assessment exercise go?

TEST ON TESTAMENTARY CAPACITY

The principles set out in the UK landmark authority of Banks v Goodfellow[2] remains the standard for determining testamentary capacity in Hong Kong. When being assessed on testamentary capacity, as a testator you must:

  • understand the nature of the act of making the Will and its effects;
  • understand the extent of the property being disposed of
  • comprehend and appreciate the claims to which you ought to give effect.

In Re Estate of Au Kong Tim (Wills: Validity),[3] the Court of Appeal of Hong Kong emphasised the importance of solicitors following this three-limb test, as well as referring to the checklist in the “Assessment of Mental Capacity: A Practical Guide for Doctors and Lawyers” (the “Checklist”) for assessing testamentary capacity.

THE CHECKLIST

According to the Checklist, the three-limb test is particularised as follows:

1. Understand the nature of the act of making the Will and its effects:

You should understand:

  • you will die
  • your Will shall come into operation on your death, but not before
  • you can change or revoke the Will at any time before your death, provided you have the capacity to do so

2. Understand the extent of the property being disposed of:

You should understand and make choices:

  • who should be appointed as executor(s) (and perhaps why they should be appointed)
  • who gets what under the Will
  • whether a beneficiary’s gift is outright or conditional (for example, where the beneficiary is only entitled to the income from a lump sum during his or her lifetime, or is allowed to occupy residential property for the rest of the beneficiary’s life)
  • that if you spend your money or give away or sell your property during your lifetime, the beneficiaries might lose out
  • that a beneficiary might die before you
  • whether you have already made a Will and, if so, how and why the new Will differs from the old one

3. Comprehend and appreciate the claims to which the testator ought to give effect:

Crucially, the judge in Banks v Goodfellow used the word extent, rather than value. There could also be practical difficulties when investments are managed by somebody else, and there are no recent statements or valuations.

In these cases, a reasonableness test should be applied by your solicitors to any estimate you give about the extent of your wealth.

You should understand:

  • the extent of all the properties owned solely by you
  • the fact that certain types of jointly owned properties might automatically pass to the other joint owner, regardless of anything that is said in the will
  • whether there are benefits payable on your death which might be unaffected by the terms of their will (insurance policies, pension rights, etc)
  • that the extent of your properties could change during their lifetime

4. Potential claim of others:

You should be able to comprehend and appreciate the claims to which you ought to give effect. As a testator, you have the right to ignore these claims, despite being up to the extent of being prejudiced or capricious. You must be able to give reasons for preferring some beneficiaries and, perhaps, excluding others. For example possible beneficiaries:

  • may already have received adequate provision from you
  • may be financially better off than others
  • may have been more attentive or caring than others
  • may be in greater need of assistance because of their age, or physical or mental disabilities

HOW CAN OLN ASSIST?

At OLN, we provide initial consultation service regarding wills drafting, as well as advisory work regarding testamentary capacity. Our solicitors are experienced in assessing if the testator has the requisite testamentary capacity. In case of any issue, OLN can arrange mental health specialist doctor to assist in conducting an assessment for client to ascertain his/her testamentary capacity. If you have any questions on the above, please contact our Partner Mr Jonathan Lam or our Associate Mr Dexter Yuen.

[1] Yiu, William and Ng, Kang-Chung, “Hong Kong going grey faster than expected, sparking fears over healthcare, calls for new retirement policies” (South China Morning Post, 17 August 2023), available at https://www.scmp.com/news/hong-kong/society/article/3231335/hong-kong-going-grey-faster-expected-sparking-fears-over-healthcare-calls-new-retirement-policies, accessed on 8 January 2025.

[2] (1870) LR 5 QB 549.

[3] [2018] 2 HKLRD 864.

Disclaimer: This article is for reference only. Nothing herein shall be construed as Hong Kong legal advice or any legal advice for that matter to any person. Oldham, Li & Nie shall not be held liable for any loss and/or damage incurred by any person acting as a result of the materials contained in this article.

Breaking the Hell’s Gate and the Importance of Funeral Arrangement Clauses

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INTRODUCTION

The local blockbuster movie “the Last Dance” has become a cultural phenomenon in Hong Kong. The movie explores the traditional Taoist practice of “Breaking the Hell’s Gate” through a couple of connected stories and addresses the topic of deathcare in a thematic and touching manner, thereby sparking awareness and discussion about end-of-life planning.

This article aims to discuss how one can ensure one’s wishes regarding funeral arrangements be respected, i.e. the specific ceremonies to be performed, the location and type of the service, and burial or cremation.

PRACTICAL STEPS

  1. CONSULTING FUNERAL DIRECTOR OR RELIGIOUS LEADER
    If you have a particular preference regarding your funeral arrangement, you should first consult a funeral director or religious leader to ensure the eligibility and availability of your wishes. This can be particularly important if you desire a ceremony that reflects your faith, as different faiths and religious believes may have different requirements or formalities regarding holding a funeral arrangement in accordance with that religious practice and tradition.

    Further, regarding burial or cremation, it must be noted that with a growing and ageing population in Hong Kong, there is a greater demand for such facilities in Hong Kong[1]. It is advisable to consider the costs and availability of these facilities and plan ahead during your lifetime in securing them.

  2. COMMUNICATING YOUR WISH WITH YOUR FAMILY MEMBERS
    Once you have made up your mind regarding your funeral arrangement, you should also communicate your wishes with your family members. This is to ensure that your family members understand your preferences. It also provides an opportunity for them to ask questions or to clarify with you in case of any ambiguity.

  3. CONSULTING A LAWYER AND DRAFTING FUNERAL ARRANGEMENTS CLAUSE
    After you have been confirmed your preference regarding funeral arrangement and practice can be catered for, you should then consult a solicitor to draft a specific funeral arrangement clause in order to express your funeral wishes.  Clarity is key so that your executor of your Will can honour your wishes.

LIMITATION REGARDING ENFORCEABILITY OF WILL DISPOSITION

Even though you have already followed the above practical steps, you should note that there is a limitation under the law in Hong Kong, namely that there is no property in a dead body, and that a will disposition regarding disposal of a dead body cannot be legally enforced.

In Re Estate of Lu Han Lung [2010] 3 HKLRD 651, the principles surrounding property in dead body, enforceability of will disposition and funeral arrangement are laid down by the Court as follows:-

  1. There is no property in a corpse;
  2. A man cannot by will dispose of his dead body, and any direction by will or otherwise by the deceased on burial cannot be enforced;
  3. As a starting position, the executor named in a will or the known personal representative (if the deceased passed away without leaving a will) is entitled to the possession of the body and is responsible for its burial;
  4. The right of the surviving spouse or de facto spouse will also generally be preferred to the right of the children;
  5. However, such starting position can be displaced where there are special circumstances;
  6. A person with the privilege of choosing how to bury a body is expected to consult with other stakeholders, but is not legally bound to do so; and
  7. The person with the privilege of organizing the funeral and burial cannot exclude friends and relatives of the deceased from expressing their affection for the deceased in a reasonable and appropriate manner.

It is therefore important for the testator to appreciate and understand that even though he/she can include funeral arrangement clause, such clause is not legally enforceable. However, having funeral wishes documented can serve as guidance and help prevent family disputes.

HOW CAN OLN ASSIST?

At OLN, we provide initial consultation service regarding wills drafting. Our solicitors are experienced in drafting will clauses that could cater one’s wishes and instructions regarding funeral arrangement. If you have any questions on the above, please contact our partner Mr Jonathan Lam or our Associate Mr Dexter Yuen.

[1] “LCQ18: Supply of niches” (Press Releases, 4th May 2022), available at https://www.info.gov.hk/gia/general/202205/04/P2022050400446.htm, accessed at 2nd January 2025.

Disclaimer: This article is for reference only. Nothing herein shall be construed as Hong Kong legal advice or any legal advice for that matter to any person. Oldham, Li & Nie shall not be held liable for any loss and/or damage incurred by any person acting as a result of the materials contained in this article.

Trusts for Pets

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Love for our four-legged friends

Our most precious family and friends in later years may be of the four-legged variety and we may worry about how to provide for them after we have departed. 

It was reported by the South China Morning Post in January 2024 that a woman in China left her US$ 2.8 million estate to her beloved cats and dogs. She did have children but they never visited her and her pets were her only comfort when she was aged and ill. Her will stipulated that her entire estate was to be used to care for her pets and their offspring. The local vet clinic was apparently appointed to administrate her estate.

How does one provide for one’s pets in the event of one’s inevitable passing? The simplest way is to discuss the issue with trusted family members or friends and agree verbally that the pets will one day be adopted by a trusted family member or friend. A more formal appointment can be drafted in a will and even include a fixed amount or a regular stipend, to be distributed by the executor of the will to the pet guardian. A lump sum bequest would suffice for a trustworthy pet guardian. On the other hand, a regular stipend, coupled with specific conditions, can incentivise pet guardians to diligently fulfil their responsibilities and ensure that essential health checks are conducted on the pets in their care.

The widow of Gene Roddenberry (creator of Star Trek) passed in 2009 at the age of 76 and purportedly left a US$ 4 million trust to benefit her faithful dogs plus US$ 1 million for a helper to care for them on her estate, for as long as the four-legged beneficiaries lived. In more complex cases, it may be prudent to set up a trust if an estate is particularly large or if the testator wishes to provide for their pets’ offspring i.e., a multigenerational legacy. Depending upon the jurisdiction, there may be tax benefits associated with a trust. A further advantage of setting up a trust is that one can specify how the trust funds are to be used and managed and include provisions for checks and balances. For example, there could be three separate parties in care arrangements – the actual caregiver(s), the entity/person disbursing funds and the entity/person overseeing the arrangements. If a certain property is designated for the exclusive use of said beneficiaries during their lifetime, provisions should be made regarding its eventual sale, including when the property should be sold and how the proceeds should be distributed.

Conclusion

Providing for our precious pets in the event of our passing requires some planning and careful consideration. While a simple verbal agreement or a simple will may be sufficient for some testators, a trust can offer a more comprehensive solution for larger estates or those who wish to provide for their pets’ descendants. By taking the time to plan for our pets’ futures, we can ensure that they receive the care and comfort they deserve in their older years.

Disclaimer: This article is for reference only. Nothing herein shall be construed as Hong Kong legal advice or any legal advice for that matter to any person. Oldham, Li & Nie shall not be held liable for any loss and/or damage incurred by any person acting as a result of the materials contained in this article.